Record Keeping

Keep all your written health and safety records organised and available for reference 

Maintain health and safety records and statistics. 

Employers are required to keep health and safety records and statistics on file. Examples of documentation include training activities, first aid treatments, and incident investigations. Written records and statistics can help:

• identify trends for unsafe conditions or work practices so you can take steps to correct these potential hazards
• provide material for education and training
• provide documentation in case a WorkSafe ACT officer requests it or if an incident occurs and you need to prove that you did all you could reasonably do to prevent it.

What records and statistics should I keep? 

Maintain records and statistics for the following:

• You must keep records of consultation on safety matters with your workers
• Health and safety program reviews can help you track the progress of your program.
• Worker orientation records can help ensure that workers are getting the education and training they need.
• Inspection reports can provide historical information about hazards your business has encountered and how you have dealt with them.
• Monthly meeting records can help monitor how promptly and how well “action items” have been carried out.
• Incident investigation reports can clarify which hazards have caused incidents and how they were controlled.
• First aid assessments can help determine the first aid requirements for your workplace.
• First aid records can provide injury statistics that will help prioritise health and safety efforts.

Statistics that may be of value include the following:

• number of incidents and injuries each year
• number of workdays lost each year
• cost to your business from workplace injuries each year.